Writing emails has been for a while now one of the most used means of communication. But even though almos everybody sends and receives emails on a daily basis, it seems not to be clear what are the rules for writing emails properly and effectively.
The first thing you should take into account is who is going to be reading the mail, and if someone should be in BCC instead of in CC. For example, in the case of a professional environmen, where you are sending the same email to several companies, it would be a good idea to include them in the BCC field, as that way you keep their email addresses private.
The subject has to get to the point. It must not be too long (remember that nowadays most emails are read from a hand-held device) and it has to be easy for the reader to identify what it is about right away.
The body of the message should also be concise and subjects in it have to be ordered, so that, again, information is easy to access by the person reading it. Also the register is extremely important, because you want to use the appropriate language in each occasion. This obviously gains an especial relevance in the professional world.
The signature may seem unimportant, and it mostly is, except when you are representing a company of an official body of some sort. In that case you should include your name and last name, as well as your position and the company name.
No need to say, when you are writing to your buddy you're obviously not going to pay attention to all these suggestions, just make sure it's your buddy you are writing to, not your boss!!
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